{"id":2260,"date":"2018-03-22T13:33:52","date_gmt":"2018-03-22T13:33:52","guid":{"rendered":"https:\/\/www.hrdirectapps.com\/blog\/?p=2260"},"modified":"2018-11-20T15:09:23","modified_gmt":"2018-11-20T15:09:23","slug":"introducing-new-time-off-request-and-approval-software","status":"publish","type":"post","link":"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/","title":{"rendered":"Busy Employers Can Now Manage Employee Requests Electronically with the New Time Off Request Smart App"},"content":{"rendered":"<p>By now, you\u2019ve probably noticed a clear theme with our Smart Apps: a typically time-consuming and paper-intensive process is transformed with an easy-to-use online solution. The latest addition to the family of Smart Apps, the Time Off Request app, is no exception.<\/p>\r\n\r\n<p>This new app is a simple and affordable way to capture and oversee the flurry of time-off requests businesses manage week after week \u2014 all in a single glance. Employers can eliminate the trail of emails, texts and handwritten notes and, instead, handle time off requests electronically. A consistent, step-by-step workflow allows employees to make requests directly within the app, followed by supervisors and managers approving or denying the requests. An organized, on-screen visibility lets managers view and filter multiple time-off requests to make the most informed staffing decisions. Just as important, the app reduces some of the compliance complexities related to granting employee time off, due to the practical guidance in the Resources section.<\/p>\r\n\r\n<p>Plus, like many of our other apps that were inspired by existing, top-selling paper forms, the Time Off Request App offers the best of both worlds. Customers will appreciate the familiar, straightforward functionality of the Time Off Request &amp; Approval form (which we\u2019ve sold to nearly 4,000 customers in the past 30 years), combined with relevant and value-added features only available through software.<\/p>\r\n<h2>Enjoy a Consolidated, All-in-One Request and Approval Process<\/h2>\r\n\r\n<p>Many businesses lack a formal or reliable method for managing time-off requests. They deal with the constant interruptions from employees, jotting down reminders on sticky notes or a desk blotter, or attempting to maintain a spreadsheet. Or worst, they rely on their memory regarding earlier time-off conversations, with no written documentation. In fact, in our recent <em>Small Business in the U.S. and Time Off Requests survey<\/em>, <strong>more than 30% of the 300+ respondents consider \u201cremembering when an employee will be out\u201d to be their biggest pain point<\/strong>.<\/p>\r\n<h3>Employees can easily request and track their time off online. Through a personal, secure account they can:<\/h3>\r\n<ul>\r\n    <li>Enter the number of hours they\u2019d like off, and the reason for the request<\/li>\r\n    <li>View their time off history on a dashboard, as an option<\/li>\r\n    <li>Cancel or edit a pending request<\/li>\r\n    <li>Choose the time-off bank used, depending on the employer\u2019s setup<\/li>\r\n<\/ul>\r\n<div class=\"incopy-image\"><a href=\"https:\/\/www.hrdirectapps.com\/blog\/wp-content\/uploads\/2018\/03\/time-off-request-view-all-time-off-request.png\" target=\"_blank\" rel=\"noopener\"> <img class=\"img-responsive\" src=\"https:\/\/www.hrdirectapps.com\/blog\/wp-content\/uploads\/2018\/03\/smallP2.png\" \/> <\/a><\/div>\r\n<h3>Communication between supervisors\/managers and their employees is simpler and more organized. Supervisors or managers can:<\/h3>\r\n<ul>\r\n    <li>Approve or deny pending requests from all employees they oversee<\/li>\r\n    <li>Add shared or private comments to their responses<\/li>\r\n    <li>View all requests in a single screen, filtered by status, date submitted or date requested<\/li>\r\n    <li>Receive email notifications when an employee submits a request<\/li>\r\n    <li>Be assured the employee receives an immediate, automated email notification of the request approval or denial, including optional comments<\/li>\r\n<\/ul>\r\n<div class=\"incopy-image\"><a href=\"https:\/\/www.hrdirectapps.com\/blog\/wp-content\/uploads\/2018\/03\/time-off-request-approved-to-cancel-time-off-request.png\" target=\"_blank\" rel=\"noopener\"> <img class=\"img-responsive\" src=\"https:\/\/www.hrdirectapps.com\/blog\/wp-content\/uploads\/2018\/03\/SmallP1.png\" \/> <\/a><\/div>\r\n<h3>Integrates with other Smart Apps and offline activities for total flexibility. Employers can:<\/h3>\r\n<ul>\r\n    <li>Have approved requests appear in their Attendance Calendar app, if applicable<\/li>\r\n    <li>See prepopulated employee information from the Employee Records app when a request is opened<\/li>\r\n    <li>Print and distribute blank paper request forms to employees without email addresses or access to a computer<\/li>\r\n    <li>Enter completed paper request formsquest<\/li>\r\n    <li>Download and print selected time-off requests<\/li>\r\n<\/ul>\r\n\r\n<p>Within the app itself, a handful of specific features set this updated, electronic solution apart from traditional paper forms. They include:<\/p>\r\n<ul>\r\n    <li><strong>Calendar view<\/strong> \u2014 Shows the current request, along with all pending and approved requests. Users can toggle between years on a single form, unlike the paper form that only covers a specific year.<\/li>\r\n    <li><strong>List view<\/strong> \u2014 After clicking on a day in the calendar view, employees are taken to a list view to select the end date for the request, along with the time to be taken each day. They can \u201cdeselect\u201d days in a date range (example: requesting Wednesday through Wednesday but don\u2019t work Saturday or Sunday.)<\/li>\r\n    <li><strong>Absence code synchronicity<\/strong> \u2014 Depending on how they track time off and absences, employers can set up a matching absence code list for both the Time Off Request and Attendance Calendar apps. That way, when a request is approved, the coded absence will automatically appear in the Attendance Calendar app.<\/li>\r\n    <li><strong>Who\u2019s out during a request<\/strong> \u2014 Indicates all employees with pending and approved requests in the same timeframe of an incoming request to help managers maintain proper staffing.<\/li>\r\n    <li><strong>Built-in workflow<\/strong> \u2014 The entire process is extremely simple! Request submitted =&gt; email notification sent to manager =&gt; manager clicks on link in email =&gt; manager approves or denies the on-screen request =&gt; employee receives an email notification of manager\u2019s decision.<\/li>\r\n<\/ul>\r\n<h2>It\u2019s Time to Handle Time Off Requests a New, Easier Way<\/h2>\r\n<p>Managing time-off requests doesn\u2019t have to be a frustrating burden. With the new <a href=\"https:\/\/www.hrdirectapps.com\/time-off-request\/\" target=\"_blank\" rel=\"noopener\">Time Off Request Smart App<\/a>, you can end the back-and-forth confusion and approve or deny requests with a single click. The app takes care of the rest. It\u2019s like taking a vacation from the everyday drain!<\/p>","protected":false},"excerpt":{"rendered":"By now, you\u2019ve probably noticed a clear theme with our Smart Apps: a typically time-consuming and paper-intensive process is transformed with an easy-to-use online solution. The latest addition to the family of Smart Apps, the Time Off Request app, is no exception. This new app is a simple and affordable way to capture and oversee&#8230; <a href=\"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/\" class=\"readMore\">read&nbsp;more<\/a>","protected":false},"author":29,"featured_media":2263,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[17],"tags":[21],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>New Time Off Request and Approval Software<\/title>\n<meta name=\"description\" content=\"Our new Time Off Request software makes it easy and affordable to capture and oversee the flurry of vacation and PTO requests businesses manage week after week - all in a single glance. Employers can eliminate the trail of emails, texts and handwritten notes and, instead, handle time off requests electronically.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"New Time Off Request and Approval Software\" \/>\n<meta property=\"og:description\" content=\"Our new Time Off Request software makes it easy and affordable to capture and oversee the flurry of vacation and PTO requests businesses manage week after week - all in a single glance. Employers can eliminate the trail of emails, texts and handwritten notes and, instead, handle time off requests electronically.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/\" \/>\n<meta property=\"og:site_name\" content=\"Valuable HR Blog Topics for Small Business Owners and HR Professionals\" \/>\n<meta property=\"article:published_time\" content=\"2018-03-22T13:33:52+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2018-11-20T15:09:23+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.hrdirectapps.com\/blog\/wp-content\/uploads\/2018\/03\/Time-Off-Request-and-Approval-Software.jpg.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1174\" \/>\n\t<meta property=\"og:image:height\" content=\"530\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Leanne Valentin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.hrdirectapps.com\/blog\/#website\",\"url\":\"https:\/\/www.hrdirectapps.com\/blog\/\",\"name\":\"Valuable HR Blog Topics for Small Business Owners and HR Professionals\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.hrdirectapps.com\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"ImageObject\",\"@id\":\"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/#primaryimage\",\"inLanguage\":\"en-US\",\"url\":\"https:\/\/www.hrdirectapps.com\/blog\/wp-content\/uploads\/2018\/03\/Time-Off-Request-and-Approval-Software.jpg.png\",\"contentUrl\":\"https:\/\/www.hrdirectapps.com\/blog\/wp-content\/uploads\/2018\/03\/Time-Off-Request-and-Approval-Software.jpg.png\",\"width\":1174,\"height\":530,\"caption\":\"Time Off Request and Approval Software\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/#webpage\",\"url\":\"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/\",\"name\":\"New Time Off Request and Approval Software\",\"isPartOf\":{\"@id\":\"https:\/\/www.hrdirectapps.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.hrdirectapps.com\/blog\/introducing-new-time-off-request-and-approval-software\/#primaryimage\"},\"datePublished\":\"2018-03-22T13:33:52+00:00\",\"dateModified\":\"2018-11-20T15:09:23+00:00\",\"author\":{\"@id\":\"https:\/\/www.hrdirectapps.com\/blog\/#\/schema\/person\/d92e95d41fab0ce00658d6fcd99a1b69\"},\"description\":\"Our new Time Off Request software makes it easy and affordable to capture and oversee the flurry of vacation and PTO requests businesses manage week after week - all in a single glance. 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