{"id":2299,"date":"2018-04-03T14:53:03","date_gmt":"2018-04-03T14:53:03","guid":{"rendered":"https:\/\/www.hrdirectapps.com\/blog\/?p=2299"},"modified":"2018-12-13T20:44:16","modified_gmt":"2018-12-13T20:44:16","slug":"is-it-time-to-make-your-employee-personnel-files-digital","status":"publish","type":"post","link":"https:\/\/www.hrdirectapps.com\/blog\/is-it-time-to-make-your-employee-personnel-files-digital\/","title":{"rendered":"Is It Time to Make Your Employee Personnel Files Digital? 4 Factors to Help You Decide"},"content":{"rendered":"

Digital filing system. Office automation. Cloud-based administration process. Although the terms sound rather technical, the objective is quite simple: an updated, ultra-efficient, paperless<\/em><\/strong> business. There are various ways to go about it, but before you can put paper behind you, you need to know if it\u2019s a good idea for your business. Here are the key questions to ask yourself:<\/p>\r\n

1) Are you and your supervisors buried in piles of paper documents and folders?<\/h2>\r\n

This is a matter of volume. If you\u2019re feeling overwhelmed by a seemingly endless flow of paper, it\u2019s time to look for options. It\u2019s one thing to manage paper if you\u2019re a start-up business of one or two partners but quite another if you\u2019re a growing business with a full staff.<\/p>\r\n

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2) Are you wasting precious time hunting down lost or misplaced documents?<\/h2> For all of the times you\u2019ve spun your wheels looking for a specific file or folder (or even a handwritten note), you could be crossing more pressing items off your to-do list. Add up all those time-draining sessions from day to week to month, and it\u2019s easy to see paperwork\u2019s impact on workplace productivity.\r\n

3) Is there a lack of coordination between different teams or departments in your workplace?<\/h2> Old-fashioned paper documents \u2014 and even email \u2014 aren\u2019t the quickest or easiest ways to distribute information. Placing important documents in the cloud makes them accessible to permitted individuals, any time, anywhere.\r\n

4) Are your critical documents exposed to potential theft or damage?<\/h2>\r\n

Retaining documents in the cloud offers a higher level of security<\/a> than physical files stashed in a cabinet or office, where they\u2019re vulnerable to prying eyes, hands, fire, flooding and natural disasters. Important data is encrypted, password-protected and shielded from internal and external threats. After you\u2019ve answered the above questions, the decision may be clear. Digitizing your employee\u2019s personnel records can address your biggest paperwork concerns, while providing a slew of additional advantages:<\/p>\r\n