{"id":2699,"date":"2018-07-25T14:43:28","date_gmt":"2018-07-25T14:43:28","guid":{"rendered":"https:\/\/www.hrdirectapps.com\/blog\/?p=2699"},"modified":"2018-12-13T20:54:26","modified_gmt":"2018-12-13T20:54:26","slug":"workplace-poster-mistakes-to-avoid","status":"publish","type":"post","link":"https:\/\/www.hrdirectapps.com\/blog\/workplace-poster-mistakes-to-avoid\/","title":{"rendered":"5 Workplace Poster Oversights Every Small Business Must Avoid"},"content":{"rendered":"When it comes to labor law compliance, small business owners may not realize workplace postings are a federal and state requirement. For those people who are aware, they may think that putting up a few posters on a breakroom wall each year is sufficient.\r\n\r\nUnfortunately, it\u2019s not this simple. Posting compliance<\/a> is a complex undertaking that requires awareness, diligence and attention to detail.\r\n

Learn from the Mistakes of Others<\/h2>\r\nAs a small business owner, it\u2019s not wise to assume that the rules don\u2019t apply to you or that no one will investigate your company. This mentality leads to complacency, which may lead to significant fines and potential lawsuits that could shut down your operations.\r\n\r\nTo help you better understand posting requirement complexities, let\u2019s look at how small businesses often land themselves in hot water. Here are five common oversights with workplace postings:\r\n

Mistake #1: Assuming updates only occur annually.<\/h3>\r\nThe perception that once-a-year updates are sufficient is simply not true. When federal laws change, any one of the six federal posters must be updated. You\u2019re also responsible for mandatory state postings. Depending on your state, this could add up to 15 additional posters \u2014 for a total of 21 federal and state postings per business location. Further still, you may have extra posting obligations if you\u2019re in certain cities or counties. Poster changes occur sporadically at various times throughout the year \u2014 not just in January when most states and cities increase their minimum wage rates. You need to know when changes occur on the federal, state and local levels, and make sure your posters reflect these updates.\r\n

Mistake #2: Underestimating the impact of noncompliance.<\/h3>\r\nAnother common misconception is that fines are minimal should you get caught with outdated posters. Fine amounts are substantial, and these add up quickly if you have multiple violations. On the federal level, fines can be more than $34,000 per location for posting violations. On a state and local level, the government posting fines are typically from $100 to $1,000 per violation. (Each posting carries its own fines because every agency and posting law is different.) Employers also face increased liability in employment lawsuits when they have not posted the proper notices.\r\n\r\n\r\n
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\r\n\r\nYou are required to post labor law posters when your business employs at least one employee besides yourself.\r\n\r\n<\/div>\r\n<\/div>\r\n

Mistake #3: Ignoring the possibility of getting caught.<\/h3>\r\nWhile it\u2019s true government agents typically don\u2019t go door to door checking posters, you run the risk of a review should an agency visit for other reasons. It could be a Form I-9 audit, an OSHA inspection, an EEOC onsite investigation or even a Department of Labor (DOL) follow-up to an employee complaint. The complaint or investigation could be completely unrelated to labor law posters<\/a>, but the agencies will check posting compliance as part of the visit.\r\n

Mistake #4: There\u2019s no one-stop shop for free government posters.<\/h3>\r\nFederal, state and local agencies often don\u2019t work together, so there\u2019s no central place or website<\/a> for all the necessary posters you must post. About 175 agencies across the U.S. are responsible for issuing at least 380 mandatory posters. To manage posting compliance for just one business location, you would have to contact up to nine agencies for federal and state posters. On top of that, around 22,000 U.S. cities and counties have their own governing agencies and ordinances. Not all of them require additional postings, but many do \u2014 and this is becoming a growing concern for small businesses.\r\n

Mistake #5: Neglecting to inform remote employees.<\/h3>\r\nAs more and more small businesses rely on remote and telecommuting employees, they need a means to share the same labor law postings with them. By law, you\u2019re required to provide mandatory labor law notices to employees whether they work on site or off-site. Regulations don\u2019t specify the format, but it\u2019s best to provide paper or electronic notices to all off-site employees.\r\n\r\n\r\n
\r\n\r\nOn average, there are 150 state posting changes annually. Approximately 50% require immediate poster updates or replacements.\r\n\r\n<\/div>\r\n

Cover the Bases with One Resource<\/h2>\r\nAs you can see, poster compliance is complex. Fortunately, professional services exist to reduce the hassles and ensure mandatory postings are always up to date. With the Poster Guard 1 Smart App<\/a>, you\u2019ll receive all the laminated posters you need to satisfy federal, state and local posting requirements, and automatic updates get shipped right to your door whenever regulations change.\r\n\r\n\r\n
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Key Takeaways<\/div>\r\n