{"id":871,"date":"2017-08-28T14:45:58","date_gmt":"2017-08-28T14:45:58","guid":{"rendered":"http:\/\/www.hrdirectapps.com\/blog\/?p=871"},"modified":"2019-05-15T16:01:43","modified_gmt":"2019-05-15T16:01:43","slug":"form-i-9-completion-checklist-and-self-audit-guide","status":"publish","type":"post","link":"https:\/\/www.hrdirectapps.com\/blog\/form-i-9-completion-checklist-and-self-audit-guide\/","title":{"rendered":"Careful! A Form I-9 Checklist to Avoid Typical Mistakes"},"content":{"rendered":"

Proper completion of the Form I-9 is a must to satisfy workplace immigration laws \u2014 and to avoid government fines if you’re ever audited. But it’s not unusual for even the most conscientious employer to make mistakes. Here’s a handy checklist of what to fill out — and troublesome areas to doublecheck \u2014 to ensure accuracy.<\/p>\r\n\r\n

Section 1: To be completed by the employee<\/h2>\r\n\r\n\r\n
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  • <\/i>Did the employee provide his\/her full legal name?<\/li>\r\n
  • <\/i>Did the employee check one of the boxes indicating he\/she is a U.S. citizen, a noncitizen national of the U.S., a lawful permanent resident or an alien authorized to work in the USA?<\/li>\r\n
  • <\/i>Did the employee sign and date the section?<\/li>\r\n
  • <\/i>Did the employee check the appropriate box regarding the use of a preparer and\/or translator?<\/li>\r\n<\/div>\r\n\r\n
    \r\n

    Remember:<\/em><\/strong> The employee must complete Section 1 on or before his\/her start date. <\/p>\r\n<\/div>\r\n\r\n\r\n

    Section 2: To be completed by the employer<\/h2>\r\n\r\n
    \r\n
  • <\/i>Did you include the employee’s citizenship\/immigration status in the space provided?<\/li>\r\n
  • <\/i>Were the employee\u2019s document(s) reviewed and entered into the form along with the expiration date (if any)?<\/li>\r\n
  • <\/i>Did the employee provide documents that were valid and current (and not expired)?<\/li>\r\n
  • <\/i>Was the hire date entered?<\/li>\r\n
  • <\/i>Did you sign and date the section?<\/li>\r\n
  • <\/i>Did you enter your business name and address?<\/li>\r\n
  • <\/i>Did you fill out any additional information in the space provided, if necessary?<\/li>\r\n\r\n<\/div>\r\n\r\n
    \r\n

    Remember:<\/em><\/strong> You must complete Section 2 within three days of the employee’s start date. <\/p>\r\n<\/div>\r\n\r\n

    Section 3: To be completed by the employer only when necessary<\/h2>\r\n

    Note: This section is for reverification and rehires. Leave it blank unless:<\/em><\/p>\r\n

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  • <\/i>The employee has been rehired within three years.<\/li>\r\n
  • <\/i>The employee’s original work authorization has expired and is being renewed.<\/li>\r\n
  • <\/i>The employee’s name has changed (as through marriage) at the time of reverification; in this case, fill out portion “A” that asks for the employee’s new name.<\/li>\r\n<\/div>\r\n\r\n\r\n
    \r\n
    Additional Form I-9 Compliance Tips<\/div>\r\n