I-9 & W-4
With the Trump administration's high priority on immigration enforcement, it's crucial for employers to verify the identity and employment eligibility of new hires, promptly and accurately. Otherwise, your business could pay thousands of dollars in fines. Our I-9 & W-4 forms software protects you from making costly mistakes while guiding you through an automated, completely paperless onboarding process.
How it Works
Streamline Completing I-9 and W-4 Forms
Forget the 15 pages of instructions explaining the I-9. Through our automated guided process, completing I-9 and W-4 forms is fast, easy and accurate — and gives your new hires a head start with onboarding, before they even walk in the door.
With just 4 easy steps, you can complete your new employee forms and fully comply with federal filing requirements:
Assign a new I-9 and W-4 to your employeeEnter your employee's email address, name and hire date to send them a secure link via email to get started filling out their forms.
Your employee completes their portions of the I-9 and W-4Using our guided split screen questionnaire, employees enter their information with a preview of their forms to ensure accuracy.
The forms are sent back to youYou'll be emailed with a link to begin reviewing the completed forms and receive a notification of the status change in the app.
Review the W-4 and then complete their I-9 formYour employee's I-9 and W-4 forms are displayed for your review. Complete the remaining sections to finalize them, save them, and print.
Compliance during the onboarding process has never been easier. Best of all, one price allows for unlimited usage, regardless of the number of employees.
Meet Required Timelines
Timely completion of I-9 and W-4 forms is more important than you think, especially in today’s political climate. Due to the time-sensitive nature for completing these forms, we’ll send you helpful reminders and notifications to make sure they are completed within USCIS and IRS timeframes — so you can avoid any potential penalties.
Get Rid of Bulky Paper Files
Employers are required by law to retain completed I-9 and W-4 forms for a certain amount of time. However, if you’re like most businesses, your file cabinets probably don’t have the space to jam in one more form — another good reason to go paperless! Our online storage feature gives you the flexibility to store unlimited documents in one convenient central location. We’ll also notify you when it’s safe to discard forms for past employees.
Store Personnel Files Quickly and Easily
Eliminate the clutter and clean up how you store employee information in seconds. Keep all types of documents, organized by employee, in one central location — safely and securely online. You can upload into individual employee profiles in no time at all.
Ongoing Updates & Compliance
As with all HRdirect Smart Apps, our I-9 & W-4 app is continually updated to ensure compliance with USCIS and IRS recordkeeping and retention laws.
Recent I-9 & W-4 Updates: