Time Off Request

Say "Yes" or "No" to Time Off Requests in No Time at All

Ever have an employee not show up to work, but have no recollection of approving the time off? You’re not alone. When you leave time off requests to the discretion of employees, you’re likely to get bombarded with requests from all directions - in casual conversation, a sticky note left on your desk or an offhand remark in an unrelated email. Put an end to these often-used but highly inefficient communication tools with this effortless Time Off Request software.

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How it Works

Streamline Requests and Automate Approvals

With an automated tracking and documentation process, you’ll never forget or lose track of another employee time off or vacation request. A streamlined, paperless workflow takes the tedious “back and forth” out of the time off request process. Here’s how:

  • Add Your Employees

    Employees are able to request time off from their first login. If you’re new to Smart Apps, adding employees takes just a few minutes. If you're already using other Smart Apps, just make sure you’ve granted your employees self-service, and you’re ready to go!
  • Employees Submit Their Time Off Requests

    Using a simple calendar format, employees choose the date range or hours they need off and add any comments or details. Plus, they can view all their past requests in a single glance.
  • You Review the Time Off Request

    Smart Apps will notify you that you have a pending request. Review the employee’s request history for an entire year in a single glance and see who’s out that day as well, so you can quickly and easily make the right decision. You can even add private comments on the request for your own records or share them with the employee, if you wish.
  • Approve or Deny the Request

    Once it’s approved or denied, your employee is notified. The approved request is then added to the employee’s history, and automatically archived ensuring proper recordkeeping practices are kept – it’s that easy!

Feature Spotlight

Avoid Confusion and Clutter

You’ll have full visibility of all approved, pending, cancelled or denied requests. You can easily avoid any misunderstandings about when a request was made and where it went from there. You can also use the process to clarify how the time off will be applied – as Paid Time Off (PTO), Vacation/Sick time or unpaid. Employees can share their preferences but you choose how the time is applied.

Employees Can Track Their Own Requests

Employees can check for themselves on the status of any time off or vacation request, whether it has been approved or denied, without having to bother you. If there’s a change of plans, they can just edit a pending request or mark it as cancelled. Plus, if you grant permissions to managers and supervisors, they can do the follow up work for their direct reports while you maintain visibility of what’s going on throughout the business.

Enforce Fair and Consistent Time Off Policies

Collecting the same information through the same process for all employees ensures consistency and fairness in sync with your time off policy. Plus, if an employee ever questions how time off was handled, you’ll have consistent documentation to settle any disputes.

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