illustration of two managers moving colored shift blocks on a big calendar with a functioning restaurant working in the background
schedule publisher software icon

Schedule Publisher

Maximize Efficiency with Online Employee Scheduling

If you currently use a paper scheduling system, you understand the challenges presented by employees forgetting about their shifts, organizing employee availability and employee‑supervisor miscommunication — you're usually back to square one. This web‑based app allows you to plan and publish weekly schedules as well as set employee availability and then notify employees via email with their shifts.

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How it Works

Easily Manage Schedules from One Easy‑to‑Use Calendar

The user interface in the Schedule Publisher Smart App is intuitive, allowing you to easily create, disseminate and revise schedules:

  • Add Your Employees

    If you're new to Smart Apps, it's a simple process with clearly defined fields to guide you. If you’re already using Smart Apps, the Schedule Publisher is seamlessly integrated, so all you need to do is select from your existing employee list. Make sure you include employee emails in the Employee Records Smart App and provide employees with permission in Schedule Publisher to view the schedule.

  • Create Shift Labels

    Set up the app with predefined shift labels used in your business. You choose a label description and select a color for each label so you can easily identify it on the schedule.

  • Create and Publish Schedules

    Easily begin adding shifts by selecting a newly created shift label, the date and time, and employees working that shift. After finalizing schedules, you can publish each week and choose to notify employees of their shifts via e⁢mail.

  • Save Time

    You no longer have to discuss schedules with individual employees. Employees have the ability to view their schedules online without calling into work.
modal popup in schedule publisher app on the settings page to create a shift label

Customize and color-code shift labels as needed

employee's availabilty slide panel in the schedule publisher app displaying employee's name, a field input for max hours, and checkboxes for days of the week to check available days or uncheck unavailable days

Easily view the availability for each employee

schedule publisher app planning page displaying a calendar with scheduled shift blocks for that week

Easily view the availability of each employee through on-screen calendar

add shift slide panel with dropdown fields to select shift label, shift date, start time, end time, break length, and employee(s)

Add a shift by selecting a label, the date & time, and the employees working that shift

vertical dropdown menu on the upper right corner of the app, revealing three options: publish this week, copy last week, and a toggle button to show absences and time off

Easily view the availability of each employee through on-screen calendar

schedule publisher app's published page showing scheduled employees and their schedule for that week in a calendar format

Publish this week's schedule, copy last week's schedule or show absences & time off

a modal dialog on the published page asking the user if they want to share schedule with employees with a dropdown to either select all employees or select them individually

Once finalized, schedules can be published and emailed to employees

schedule publisher app's setting page where you can manage shift labels and color code them

Set up the app with predefined shift labels or create your own

Feature Spotlight

Say Goodbye to Inefficiency

circle-backslash symbol over a pile of papers

Say Goodbye to Inefficiency

Paper systems have a tendency to create more work for schedule managers. Constant communication with employees is required to ensure all shifts are filled based on need and availability. Schedule Publisher makes scheduling snafus a thing of the past. The app lets you set employee availability, max hours and what shift each employee is assigned to. This at⁢a⁢glance approach makes it easy to review availability for all employees in a matter of minutes.

hand hovering over user-interacting-with-tablet

Engage Employees to Increase Accountability

When employees know they are included in the schedule⁢making process, their accountability increases. No longer is it someone else’s responsibility to "fix" the schedule. The onus is on them in the event they are scheduled on a day they didn't expect to work, especially if they didn’t communicate it in the first place. If you purchased and are using the Time Off Request Smart App, too, it's up to the employee to make the request in a timely manner so it can be approved and documented before schedules are created. Using a system that makes scheduling easier for all parties means you’ll decrease the chances of last-second surprises.

a man holding a smartphone in one hand and the other hand giving a thumbs up

Reliable, Paperless Recordkeeping

Ditch the bulky paper attendance folders and binders to maintain records longer and more securely in the cloud. Permission settings guarantee only select supervisors have access to view or edit records. More importantly, one‑click PDF download and print options give you a way to share with an employee offline.

Better Together

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Schedule Publisher
A Simple Way to Build and Manage Employee Schedules

Ready to Get Started with the Schedule Publisher Smart App?

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