For the second time in less than a year, the U.S. Citizenship and Immigration Services (USCIS) has released a new Form I-9 to verify the U.S. work eligibility of new employees.

This latest revision, which was released on July 17, 2017, must be used by all employers beginning September 18, 2017. After this date, all previous versions of the form will be invalid — and your business could be fined for not making the switch.

What’s Different with the New Form I-9?

Earlier this year, we let you know about the new Form I-9 that was released on November 14, 2016. The changes included expanded content to the two-page form, including 15 pages of instructions and a 69-page handbook on proper completion.

The latest round of changes is several simple, technical updates. For example, the USCIS modified the List of Acceptable Documents, as follows:

  • Added the Consular Report of Birth Abroad (Form FS-240) to List C
  • Combined all the certifications of report of birth issued by the Department of State (Form FS-545, Form DS-1350 and Form FS-240) into selection C #2 in List C
  • Renumbered all List C documents except the Social Security card

Minor edits were made to the instructions, as well, such as changing the name of the Office of Special Counsel for Immigration-Related Unfair Employment Practices to the new name, Immigrant and Employee Rights Section.

Please be aware: Even though the latest changes are minimal and may not affect your business directly, you’re still required to use the new version of the Form I-9 by September 18, 2017. This is not optional! Small businesses can be fined up to $2,156 per violation if using an outdated version of the Form I-9.

Stay a Step Ahead with Our One-of-a-Kind App

Keeping up with the changing Form I-9 isn’t always easy. You can be certain you’re working with the most recent version of the form with the I-9 & W-4 app from HRdirect Smart Apps. The online app provides clear, on-screen directions for faster, more accurate (and paperless) completion of the form, in full compliance with federal requirements.

MARK YOUR CALENDARS!

    Beginning September 18, 2017, all employers must use the Form I-9 with the revision date of 07/17/17 N in the bottom-left corner (NOT the form dated 11/14/16 N).